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Privacy policy

Terms of use AQIII MANDATORY INFORMATION IN APPLICATION OF THE LAW ON THE PROTECTION OF PERSONAL INFORMATION IN THE PRIVATE SECTOR, R.L.R.Q. Chapter P-39.1   For the purposes of section 3.1 of the above-mentioned Act, the contact information for the AQIII Privacy Officer is as follows: François Marchal, Chairman and Chief Executive Officer 405, avenue Ogilvy, bureau 101, Montréal (Québec) H3N 1M3 Téléphone : 514 388-6147 poste 3 / 1-888-858-7777 fmarchal@aqiii.org / aqiii.org Please note that our Association takes formal measures to ensure compliance with all laws and regulations in force at the provincial (Quebec) and federal (Canada) levels, focusing our approach on optimizing :
  • Physical and technological protection of your personal information and confidential documents or files. All to the highest operational and legal standards.
We refer you to the Commission d’accès à l’information du Québec website for more information on the legal reform of personal information protection mechanisms in Quebec : Modernization of Quebec’s privacy laws | Commission d’accès à l’information du Québec (gouv.qc.ca) If you have any questions about the information our Association may hold about you, please consult our “Privacy Policy”. You may also contact the AQIII Privacy Officer, who will be pleased to respond to your request as soon as possible.   PRIVACY POLICY AQIII We use your personal data to provide and improve the Service. By using the Service, you consent to the collection and use of information in accordance with this Privacy Policy and solely for that purpose. INTERPRETATION AND DEFINITIONS INTERPRETATION Words whose initial letter is capitalized have meanings defined in the following conditions. The following definitions have the same meaning whether they appear in singular or plural form. DEFINITIONS For the purposes of this privacy policy :
  • Account, means a unique account created for you to access our Service or certain parts of our Service.
  • Cookies are small files that are placed on your computer, mobile device or other device by a website, containing details of your browsing history on that website among its many uses.
  • Country refers to Canada and the province of Quebec
  • Data Controller, for the purposes of the GDPR (General Data Protection Regulation), means the association as a legal entity which, alone or jointly with others, determines the purposes and means of the processing of Personal Data.
  • Device means any device enabling access to the Service, such as a computer, cell phone or digital tablet.
  • Do Not Track (DNT) is a concept that has been promoted by U.S. regulators, in particular the Federal Trade Commission (FTC), for the Internet industry to develop and implement a mechanism for Internet users to control the tracking of their online activities on websites..
  • Personal Information : For all intents and purposes, personal data means any information about you, such as a name, identification number, location data, online identifier or one or more factors specific to your physical, physiological, genetic, mental, economic, cultural or social identity. In particular, and without limiting the generality of the following, personal data means any information that identifies you, concerns you, describes you or can be associated, or could reasonably be linked, directly or indirectly, to you.
  • Service refers to the AQIII Web site you are visiting and our external customer management system (CRM) services.
  • Usage data refers to data collected automatically, either generated by use of the Service, or originating from the Service infrastructure itself (for example, the duration of a page visit).
  • Website refers to AQIII, accessible from https://www.aqiii.org/fr/
  • You means the natural person accessing or using the Service, or any other legal entity on whose behalf such natural person accesses or uses the Service, as the case may be. Under the GDPR (General Data Protection Regulation), You may be referred to as the Data Subject or as the User as you are the natural person using the Service.
  COLLECTION AND USE OF YOUR PERSONAL DATA TYPES OF DATA COLLECTE PERSONAL DATA When using Our Service, We may ask You to provide Us with certain personally identifiable information that may be used to contact or identify You. Personally identifiable information may include, but is not limited to :
  • E-mail address
  • First and last name
  • Telephone number
  • Address, State, Province, Postal code, City
  • Information related to the purpose of a follow-up or inquiry request
  • User data
  • Member profile
USAGE DATA Usage Data is collected automatically when the Service is used. Usage Data may include information such as the Internet Protocol address (e.g., IP address) of your device, browser type, browser version, the pages of our Service you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data. When you access the Service by or through a mobile device, we may automatically collect certain information, including, but not limited to, the type of mobile device you are using, the unique identifier of your mobile device, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you are using, unique device identifiers and other diagnostic data. We may also collect information that your browser sends whenever you visit our service or when you access the service by or through a mobile device.   TRACKING TECHNOLOGIES AND COOKIES We may use Cookies and similar tracking technologies to track activity on our Service and store certain information. The tracking technologies used are beacons, tags and scripts to collect and track information and to improve and analyze our Service. The technologies we use may include:
  • Browser cookies. A cookie is a small file placed on Your device. You can set your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use certain parts of our service. Unless you have set your browser to refuse cookies, our service may use cookies.
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  • Web beacons. Some sections of our Service and e-mails may contain small electronic files known as web beacons (also known as transparent gifs, pixel tags and single-pixel gifs) which enable AQIII, for example, to count users who have visited these pages or opened an e-mail and to carry out other website-related statistics (for example, to record the popularity of a certain section and to check the integrity of the system and server).
Cookies can be either “persistent” or “session” cookies. Persistent cookies remain on your personal computer or mobile device when you log out, while session cookies are deleted as soon as you close your web browser. Find out more about cookies: What are cookies ? We use both session cookies and persistent cookies for the purposes set out below:
  • Necessary/essential cookies. Session cookies administered by : Us. Purpose: These cookies are essential to provide you with the services available on the website and to enable you to use some of its features. They help authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services You have requested cannot be provided, and We use these Cookies only to provide You with these services.
  • Cookie Policy/Acceptance Notice Cookies Type : Persistent cookies administered by : We. Purpose: These cookies identify whether users have accepted the use of cookies on the website.
  • Functionality cookies Type : Persistent cookies administered by : Us. Usage: These cookies enable us to remember the choices you make when using the website, such as remembering your login details or language preference. The purpose of these cookies is to provide you with a more personal experience and to avoid you having to re-enter your preferences each time you use the website.
For more information about the cookies we use and your choices regarding cookies, please see our Cookie Policy or the Cookies section of our Privacy Policy.   SUSE OF YOUR PERSONAL DATA AQIII may use Personal Data for the following purposes:
  • To provide and maintain our Service, including to monitor the use of our Service.
  • To manage your account : to manage your registration as a user of the Service. The Personal Data you provide may give you access to various features of the Service that are available to you as a registered user.
  • To contact us : : Contact you by e-mail, phone calls, SMS, or other equivalent forms of electronic communication, such as mobile application push notifications regarding updates or informational communications related to contracted features, products or services, including security updates, when necessary or reasonable for their implementation.
  • To provide you with news, special offers and general information about other goods, services and events we offer that are similar to those you have already purchased or enquired about, unless you have opted not to receive such information.
  • To manage your requests : To answer and manage your requests.
  • For other purposes : We may use Your information for other purposes, such as analyzing data, identifying usage trends, determining the effectiveness of our promotional campaigns and evaluating and improving our Service, products, services, marketing and your experience.
We may share your personal information in the following situations:
  • With service providers : We may share your personal information with service providers to monitor and analyze the use of our service and to contact you.
  • With affiliated companies : We may share your information with our affiliates, in which case we will require such affiliates to comply with this Privacy Policy. Affiliates include our parent company and any other subsidiaries, joint venture partners or other companies that we control or that are under common control with us.
  • With other users :: When You share personal information or otherwise interact in public areas with other users, this information may be seen by all users and may be publicly broadcast to the outside world.
  • With your consent : We will only disclose your personal information for any other purpose with your consent.
STORAGE OF YOUR PERSONAL DATA AQIII will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy or as may be required by any applicable law relating to the retention of customer information. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes and enforce our legal agreements and policies. We reserve the right to retain your data for a period of two years for a possible re-launch for the continued existence of AQIII. AQIII will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period, except where such data is used to enhance the security or improve the functionality of Our Service, or where We are legally obliged to retain such data for longer periods.   TRANSFER OF YOUR PERSONAL DATA Your information, including Personal Data, is processed at AQIII’s offices and at any other location where the parties involved in the processing are located. This means that such information may be transferred to – and stored on – computers located outside Your state, province, country or other governmental jurisdiction where data protection laws may differ from those of Your jurisdiction. Your consent to this Privacy Policy, followed by your submission of such information, represents your agreement to such transfer. AQIII will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your personal data will take place to any organization or country unless there are adequate controls in place, including the security of Your data and other personal information. https://www.zoho.com/privacy/privacy-faq.html   DISCLOSURE OF YOUR PERSONAL DATA COMMERCIAL TRANSACTIONS If AQIII is involved in a merger, acquisition or sale of assets, Your Personal Data may be transferred but only with Your consent. APPLICATION OF THE LAW In certain circumstances, AQIII may be required to disclose Your Personal Data if required to do so by law or in response to valid requests from public authorities (for example, a court or government agency). OTHER LEGAL REQUIREMENTS AQIII may disclose Your Personal Data if it believes in good faith that such action is necessary to:
  • Comply with a legal obligation
  • Protect and defend the rights or property of AQIII
  • Prevent or investigate possible wrongdoing in connection with the Service
  • Protect the personal safety of Service users or the public
  • Protect against legal liability
SECURITY OF YOUR PERSONAL DATA The security of Your Personal Data is important to Us, but please remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. Although We strive to use commercially acceptable means to protect Your Personal Information, We cannot guarantee its absolute security. DETAILED INFORMATION ON THE PROCESSING OF YOUR PERSONAL DATA The service providers We use may have access to Your Personal Data. These third-party providers collect, store, use, process and transfer information about Your activity on Our Service in accordance with their Privacy Policies. ACT RESPECTING THE PROTECTION OF PERSONAL INFORMATION IN THE PRIVATE SECTOR RLRQ Chapter P-39.1 The Act to modernize certain legislative provisions respecting the protection of personal information (formerly Bill 64) will bring significant changes to privacy legislation. Due to come into force on September 22, 2021, this legislation aims to give citizens greater control over their personal information. It modernizes the legislative framework to adapt it to today’s technological reality. AQIII is bound by the terms of the above-mentioned Act, to the extent that they come into force. We refer you to the link to access details of the rights and obligations that will govern any business relationship between You and AQIII, for all purposes, as of the coming into force of the measures contained therein. https://www.cai.gouv.qc.ca/documents/CAI_Loi_prive_version_administrative.pdf If you have any questions about this Act, please contact the AQIII Privacy Officer.   LINKS TO OTHER WEBSITES Our Service may contain links to other websites that are not operated by Us. If you click on a third party link, you will be directed to that third party’s site. We urge you to review the privacy policy of each site you visit. We have no control over, and assume no responsibility for, the content, privacy policies or practices of any third-party site or service.   CHANGES TO THIS PRIVACY POLICY We may update our privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page. We will notify you by email and/or by a prominent notice on our service, before the change takes effect and the “last updated” date is updated at the top of this Privacy Policy. We recommend that you regularly review this Privacy Policy for any changes. Changes to this Privacy Policy will be effective when posted on this page.   CONTACT US If you have any questions about this Privacy Policy, you may contact the Privacy Officer acting for AQIII :